Creating a Culture of Openness and Transparency at Board Meetings

Board meetings can be an excellent opportunity to keep everyone’s enthusiasm high and get fresh ideas from members with diverse backgrounds. However, maintaining the momentum is more than getting everyone in the same room together.

Board members must feel they can trust one another enough to be honest and ask tough questions. This can only be achieved by having an atmosphere of transparency and openness. It is essential to create an environment where board meetings are appreciated and are as productive as they can be.

The agenda of the board must provide directors with a clear understanding of what they have to do to reach their goals. It should also be able to allow for unexpected items or the need to change the order of items as needed. The board should also be given the opportunity to discuss new business items.

When discussing new business, a competent board chair will refrain from presenting reports and instead concentrate on encouraging discussion with the whole group. This will not only help save time, but also help engender a positive atmosphere in which the board members can ask difficult questions of the management.

Another way to encourage discussion is to include a parking lot on the agenda. This will allow for small, random topics to be discussed, but will not distract from the most important issues to be discussed. Unproductive discussions can consume valuable meeting time and prevent the board from taking actions.

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