How to Create a Digital Board Meeting

board interest policies

Going digital is a practical solution for non-profit organizations forced to cancel board meetings due to the coronavirus epidemic. However, the transition could be a challenge for certain boards. The right approach can help them overcome these hurdles and make the transition smooth for everyone involved.

The first step is to choose an appropriate video conferencing application that allows your board members to collaborate and communicate effectively, regardless of location. Make sure the software offers various features that will ensure participation and engagement. A video feature, for instance will ensure that attendees do not get distracted by other people in the room and adhere to the rules of a board meeting.

Next, make an agenda that includes specific discussion topics that have a an end goal. This will let you swiftly move from one topic to the next and increase productivity. A clear meeting objective will allow the chair to keep the meeting on the right track and stay focused.

Minutes are a crucial element of digital board meetings. This can be helpful for future readers who might not have been able attend. Be sure to strike a balance between the need for thoroughness, clarity and the information that was discussed during the meeting. Also, make sure to include all the decisions made by the board during the meeting and the reasons behind the decision. This will aid in explaining the decision to those who weren’t able to attend the meeting.

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