How to Manage Documents and Finances


Manage Finances and Documents

Financial documents are crucial regardless of whether you’re running a business or managing your personal paperwork. In most cases, you’ll need to track assets, liabilities and adhere to regulations and standards. It’s important to keep your records in order. This can be challenging when you have a variety of documents as well as email accounts and other locations.

A system for storing and filing financial records will make it easier for you to save time when searching for important documents, which is particularly useful during tax season. A folder that is classified and has pockets can be a great solution to organize paperwork like bank statements, receipts, and invoices. You may also require a safe or fire-resistant file cabinet to store original, hard-to-replace documents, like wills, power of attorney and investment documents.

A document management software like FileCenter allows financial institutions to convert paper documents into digital files and combine them all in one secure and unified location. The data is then immediately accessible to employees with authorization via the use of a multi-function device. Documents are logically indexed, and time-stamped to make it easier to comply with compliance standards like SOX, FRCP and Graham-Leach-Bliley. Workflows and alerts can be automated to allow staff to route, review and organize documents in accordance with established processes. Additionally an efficient security system makes sure that only authorized users have access to information. All of this enables financial institutions to give accurate immediate responses to clients. This will help you establish relationships with your clients and increase their trust.

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